On January 1, 2004, the federal Personal Information Protection and Electronic Documents Act (PEPIDA) came into force for all organizations in Canada not otherwise covered by provincial legislation. This Act deals with the collection, disclosure and storage of personal information and how organizations deal with it. The Executive of the Ontario Handweavers & Spinners approved the following Privacy Policy on October 23, 2004, which the Burr House Spinners and Weavers Guild is also undertaking.

Burr House Spinners and Weavers Guild Privacy Policy

Commitment:

The Burr House Spinners and Weavers (also referred to as BHSW) respects your privacy. We adhere to relevant privacy legislation and do not rent, sell or trade our mailing list. The information that you provided will be used only to assist us in the delivering of BHSW Services

All efforts are made to maintain the integrity and accuracy of the records that we keep. We are committed to ensuring that appropriate measures and safeguards are in place to protect the information that is held in order to deliver BHSW Services. The information collected is retained for 2 years before appropriate disposal takes place.

The BHSW membership list is a controlled document for internal use only. Access is given only to those entrusted with delivering BHSW services. Any further distribution or release of information will be with the consent of the individual member.

BHSW reviews its Privacy Policy regularly in accordance with the relevant legislation.

Donor Confidentiality:

While BHSW publicly acknowledges donations and contributions to the organization, we also recognize and respect any donor’s wishes regarding anonymity that is consistent with our legal obligations and requirements.

Website:

Our website is operated for the benefit of our members and those interested in supporting our organization. Personal contact or financial information is not stored on the website. As well, BHSW maintains links to outside sources as a convenience for users. We are not liable for the content, policies or damages, direct or indirect, resulting from use of these web sites and their links.

Definition:

Information: This includes Name and/or Contact Name, business name, complete mailing address, telephone number and email address.

Membership Lists: List of current members in good standing of BHSW and their information, including guild contacts and lists.

BHSW Services: The services include:

delivery of minutes of our monthly meetings

seminars and workshops

exhibitions &/or juried shows

lending library

educational programmes

scholarships & awards

fundraising

This Privacy policy is published with our first meeting of the year in September, is available on our website "http://people.seneca.on.ca/ann.rostrup/burrhouse.htm" or can be obtained from the Privacy Officer at the BHSW. For concerns, complaints or for further information regarding our commitment to privacy, you may also contact:

Sonia Kamel, President

Burr House Spinners and Weavers Guild